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Events Protocol

Northeastern’s health and safety protocols are aligned with state and city guidelines and informed by scientific expertise, including our own faculty experts who are leaders in epidemiology, network science, and public health. The guidelines below apply to all of our global network locations in North America unless their local or state guidelines are more restrictive. 

Event participants must follow the state or province entry guidelines if they are traveling to the location, and all university and state guidelines. Any events or programming that bring visitors to campus must follow the Visitors Protocol. 

Health and Safety Protocols

It is the responsibility of the Event Host to share current protocols and requirements with event attendees.  

Masks: All attendees, staff, and vendors are required to wear a face mask when indoors on campus, regardless of vaccination status. Speakers who are presenting or teaching may remove their masks when presenting or teaching. Because people will need to remove their masks when they eat or drink, it is important to limit eating and drinking to designated areas. Masks should only be taken off when seated in order to eat or drink. Masks must be worn when traveling indoors (for instance while carrying food or beverages to a table). Avoid eating anywhere within the path of travel indoors (lobbies, corridors, etc.). 

Proof of vaccination or negative test: All external visitors aged 12 and older who attend campus indoor events, including indoor athletics events, are required to present proof of full vaccination or provide proof of a negative COVID-19 test result within 72 hours of the event. 

Proof of Vaccination 

  • Either the original vaccination card or printed or digital documentation providing proof of being  fully immunized, and  
  • For those 18 and over, a matching photo identification card in the same name as the COVID-19 vaccination card (state issued driver’s license, state-issued ID card, or passport)

Negative COVID-19 Test 

  • Either a printed or digital PDF of a negative COVID-19 test result within 72 hours of your campus arrival 
  • A negative PCR/molecular test or a negative rapid/antigen test administered by a healthcare professional that includes their name and the date of the test as proof. Self-administered at-home rapid/antigen tests will not be accepted. 

*Those 11 years old and under are not required to provide proof of vaccination or a negative test result. Please see the Visitors Protocol for additional information on which visitors are required to submit proof of vaccination.    

Visitor Registration  

All visitors on campus for a period longer than one day, including nonconsecutive days, must be registered by the host department using the Visitor Registration Form. Event hosts may submit a roster to register multiple visitors at once. These visitors must also attest to their vaccination status or confirmation of a negative PCR or viral antigen COVID test within 72 hours of their time on campus and complete a health self-assessment every day they are on campus. Please refer to the Visitors Protocol for further details. 

Event Capacity  

Currently, event venues are operating at full capacity. However, event capacity may be restricted by the venue or by the Events Committee to accommodate healthy distancing where appropriate. Academic classes and related gatherings are not considered events and follow separate protocols. 

Event Registration Requirement 

An in-person event on any Northeastern campus that meets one or more of the following criteria is required to use the Event Registration Form and be reviewed by the University Events Committee: 

  • Events Open to the Public 
  • Large Events with Over 150 Attendees 
  • Seeking Guidance on Appropriate Space for Event 
  • Seeking Guidance on How to Maintain Safety at the Event 

Reserving Event Space 

To request the use of space in the following areas on the Boston campus, please email facilitieseventservices@northeastern.edu to submit a request and your request will be automatically forwarded to the Events Committee for review: 

  • Matthews Arena 
  • Cabot Center (including Cabot Cage and Solomon Court) 
  • Parsons Field 
  • Dedham Field 
  • Henderson Boathouse 

    If you have any additional questions, please contact the Facilities Central Events Team at  facilitieseventservices@northeastern.edu.  

    To request the use of the following spaces managed by the Center for Student Involvement on the Boston campus, please use the NU Space Scheduling Online (NUSSO) portal in myNortheastern to submit a request and your request will be automatically forwarded to the Events Committee for review. 

    • Curry Student Center 
    • Blackman Auditorium 
    • Fenway Center 
    • Tented areas (West Village Quad, Willis Volleyball Court, Speare Quad, and Robinson Quad) 
    • Outdoor Spaces/Quads (Centennial, Krentzman) 
    • Egan Center (Raytheon Amphitheater and conference room 440)

    Please visit the CSI Scheduling Office’s scheduling page for the most up-to-date information, or for further questions please email  cscreservations@northeastern.edu.  

    For an in-person event that does not fit into these areas, please use this Event Registration Form and your request will be automatically forwarded to the Events Committee for review.  

    FAQs

    Are fully vaccinated and unvaccinated students permitted to attend social gatherings, on or off-campus, without masks and social distancing?

    Students should continue to follow local, state, or provincial requirements on social gatherings that take place off-campus. Northeastern requires both fully vaccinated and unvaccinated students with an approved exemption to wear a mask at any on-campus event that takes place indoors. 

    I am planning a university-sponsored event. Can you provide guidance on whether I should still require attendees to wear masks?

    Masks are required indoors, for both fully vaccinated and unvaccinated individuals with an approved exemption, at any university-sponsored event. All external visitors aged 12 and older who attend campus indoor events are required to present proof of full vaccination or provide a negative COVID-19 test result within 72 hours of the event. 

    Proof of vaccination is required for events but not for one-time meetings. What constitutes a one-time meeting vs. an event?

    Events are promoted widely, either to internal or external audiences, with few or no limits on who can attend. Examples would be:  

    • A musical or theater performance where parents or friends may join  
    • Indoor athletics events  
    • A lecture or speaker series open to the public  
    • University-wide events like Commencement, Homecoming, or Family and Friends Weekend  

      One-time meetings are limited to a pre-selected group of people, by invitation only. Meetings are with a smaller group and often shorter in duration. If you have any questions about your plans and which category they fall into, please complete the Event Registration form so the Events Committee can advise you.  

      If someone has had COVID-19 within the last 90 days, a PCR test may produce a false positive. Are these people exempt from the test or vaccine requirement?

      People in this situation should provide proof of a positive test from a PCR test taken within the last 90 days and at least ten days before the event. People who are vaccinated can also provide proof of vaccination along with this positive test result. We strongly encourage vaccination even for people who have already had COVID-19, in alignment with CDC guidance and the recommendations of public health experts. 

      What kind of documentation is acceptable for proof of vaccination?

      Either the original vaccination card or printed or digital documentation is acceptable. Printed or digital documentation can include a photocopy of the vaccine card or a picture of a vaccine card on a phone.  

      What are the best ways for event organizers to collect proof of vaccination?

      Communicate the requirement to your attendees: Remind attendees of the requirement in your event materials, in your registration forms, and in event reminders. Communicate the check-in and verification process ahead of time so they’re prepared with their documentation.  

      Use technology to expedite check-in: Using an app like CrowdPass can streamline the digital check-in process to verify vaccination status or negative tests.   

      Use signage at your event to direct people to check-in: Setting up separate check-in lines for Northeastern community members and external visitors will streamline the check-in process. Signage can direct people to the appropriate check-in line and make sure they’re prepared with their documentation.  

      Require university members to show their NU ID at check-in: This expedites check-in since all Northeastern community members are required to be vaccinated 

      For events with multiple locations: Create a central location for check-in and then provide external visitors with a wristband or other identifier once you verify their vaccination or testing status. 

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